How to send one signing link to everyone?

"instead of having to send them manually, one by one"- Google Docs Editors Community

Google Workspace users who send the same contract to every client end up sending it one by one. For example, you're a life coach and each new client has to sign a contract before their first session, and your booking system already sends a confirmation email on its own. A Google eSignature request goes only to the people you name, so each contract goes out by hand. Formesign gives you one link to put in that booking email, and each client who opens it signs their own copy of your contract. All the signed contracts land in one tab.

Let's start. Create your form and follow the steps below.

1. Turn your contract into a signing form

Click Upload a PDF, add your coaching contract and click Proceed. Choose Yes, keep my PDF exactly as it is, click Continue, check the boxes Formesign places and click Proceed. Under How do you want the signature?, select Create a reusable link for recurring forms and click Continue. Click View signed documents.
The Upload a PDF to collect signatures screen with Coaching contract.pdf added and the Proceed button marked

2. Copy your signing link

Open SHARE and click Copy on the Link tab. If some clients have no Google account, let them sign without one first.
The Link tab under Share with the signing link and the Copy button marked

3. Put it in your booking confirmation email

Paste the link in the confirmation email your booking system sends. You only do this once and every new booking carries it.
A booking confirmation email in Gmail, with the line asking the client to sign the coaching contract and the signing link marked

4. Each client signs their own copy

Each client who opens the link starts a new response. They fill it in, give their email, sign and click SUBMIT DOCUMENT.
The Coaching contract filled in by Sam Lee with his signature, under the steps Read, Fill, Review and Submit, with the Submit document button marked

5. Find every signed contract

Each signed contract gets its own card in the SIGNED PDF tab, with the client's name.
The Signed PDF tab with two cards, one for Ana Costa and one for Sam Lee

Summary

If everyone has to sign the same document, sending each copy by hand doesn't scale. With Formesign, you share one link, each person signs their own copy and every signed document is in one place. Create your form and complete the steps above.

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